Terms and Conditions

Payment of your tour deposit, submission of your reservation forms, or manual selection of our terms and conditions during the booking process, equates to agreeing to the terms of services and stipulations as indicated below. You are advised to read the terms and conditions before you book your tour.

1. MULTI-DAY TOURS POLICY

1.1 PRICING + PAYMENT DETAILS

Deposit

To reserve your multi-day trip, we require a deposit of 10% of the tour price per person. Once received, we will send you a confirmation invoice and reservation form.

Final Payment

The remaining balance of your payment is due 60 days prior to departure. For reservations made within this period, full payment is required at the time of booking.

Our preferred method of final payment is via bank transfer, followed by credit card as an alternative option.

Pricing

• For multi-day group tours, our base price is in USD. However, if you prefer, we can quote and accept payment in your home currency as well. Write Us.

• Prices are based on an annually set exchange rate. In the event of uncontrollable currency fluctuation, we reserve the right to adjust our rates accordingly.

Single Supplement

• For group tours, we match solo travelers booking separately to share a room with the same sex person at no extra cost. If no match is available, the Single Supplement will be applicable.
• Guests who wish to have their own room will be charged a Single Supplement.
• For private tours, Solo travelers must pay a Single Supplement to have their private room. We can’t match them to share a room with one or more travelers booking separately.
• The Single Supplement varies depending on the tour and can be found on each individual tour page on our website.

1.2 CANCELLATIONS + TRIP CHARGES (if you cancel the tour)

It is a mandatory requirement to purchase adequate travel insurance in order to participate in our tours and to protect yourself from unforeseen events. Our experience shows that guests who purchase travel insurance including trip cancellation, interruption, delay, baggage, and personal effects loss travel more assuredly.

Art of Bicycle Trips and our suppliers adhere to the following cancellation policy.

The below policy applies only for tours run in Asia:

Days prior to trip | Fee per person

61+ days | Fully Refundable

0-60 days | 100% of Selling Price

The below policy applies for tours run in Europe and South America:

Days prior to trip | Fee per person

61+ days | 10% of Selling Price

0-60 days | 100% of Selling Price

Changes for Scheduled Departures Initiated by Guest

Requests to change the tour or date of an existing reservation will be accommodated 60 days prior to your departure. We allow rescheduling of a tour or a date based on tour availability. Once a trip is rescheduled, it is considered non-refundable.

1.3 ART OF BICYCLE TRIPS CANCELLATION POLICY

Please note the following details regarding Art of Bicycle Trips’ Cancellation Policy:

• Art of Bicycle Trips reserves the right to cancel any trip at any time for any reason. On the rare occasions when Art of Bicycle Trips must cancel a trip, all tour payments received to date will be refunded, which constitutes full settlement.
• We reserve the right to cancel any tour that does not reach the minimum level of participation. In the unlikely event that we cancel a tour, you will receive a full tour price refund.
• The refunds will be processed back to the originating card.
• Art of Bicycle Trips is not responsible for any personal expenses incurred due to changes in itineraries or tour cancellations, such as prepaid hotel accommodations or airline tickets. We recommend confirming your trip with Art of Bicycle Trips before making travel arrangements that might be non-refundable as well as purchasing travel insurance.

2. CHANGES

Due to circumstances beyond our control, Art of Bicycle Trips may have to make partial changes to the stated itinerary. Every effort is made to keep changes to a minimum, and our high quality is always maintained. We reserve the right to cancel any tour that does not reach the minimum level of participation. In the unlikely event that we cancel a tour, you will receive a full refund. Art of Bicycle Trips will not reimburse for any personal expenses due to changes in itineraries or tour cancellations, such as prepaid hotel expenses or airline tickets. Art of Bicycle Trips reserves the right to decline a reservation or to refuse service during a tour to anyone whose health or behavior could impede the welfare or enjoyment of fellow guests.

3. TRAVELLER CODE

By paying your deposit and submitting your Reservation Forms (online or offline), you certify your agreement to the following Traveller Code:

• I have chosen a trip that suits my abilities, level of fitness, and state of health.
• I do not have any physical conditions or disabilities that are a hazard to me or other travelers.
• I have a valid passport and all visas, permits, certificates, and vaccinations required for travel.
• I will make sure to communicate any special requests at least 30 days prior to travel. This includes dietary restrictions, medical requirements, and room preferences. I also understand that Art of Bicycle Trips will do all it can to accommodate special requests but cannot guarantee they will be possible.
• I will respect the laws and customs of the countries visited.
• I will respect the rights and privacy of other trip members.
• I understand that travel within a group invariably involves compromise to accommodate the diverse desires, travel goals, personalities, and physical abilities of all group members. Art of Bicycle Trips trip leaders may be required to improvise and exercise good faith, use discretion, and/or make decisions based upon group consensus. These decisions may not always please each individual but are intended to satisfy the larger desires of the group.
• I understand that Art of Bicycle Trips reserves the right to refuse service during a tour to anyone whose health or behavior could impede the welfare or enjoyment of fellow guests. An individual may be asked to leave a trip if the leader feels that the person’s continuing participation may prove detrimental to the individual or the group.
• I understand a road less traveled means access to medical facilities and evacuation services may be limited.
• I understand the weather is out of the Art of Bicycle Trips’ control.
• I affirm that I’m familiar with the use of a multi-speed bicycle and understand that the instruction in the use of bicycles will not be provided by Art of Bicycle Trips.
• I will take care of the bike provided by Art of Bicycle Trips and its local partners during the tour.
• I will always wear a helmet when riding.
• I will not use a mobile phone or any sort of camera while riding.
• I will not wear headphones when riding and I will drink alcohol responsibly.

4. TRAVEL INSURANCE

It is a mandatory requirement to purchase adequate travel insurance in order to participate in our tours and to protect yourself from unforeseen events.

Since Art of Bicycle Trips adheres strictly to our cancellation policy, we recommend noting below:

• Art of Bicycle Trips highly recommends purchasing travel insurance to protect yourself from unforeseen events. There are inherent risks involved in cycling and mountain biking and we will not be liable for your medical expenses or evacuation in case of an accident. We recommend using World Nomads for travel insurance and claim. Travel insurance is non-refundable but is strongly advised to protect you in the unfortunate event that you have to cancel or leave your trip.
• Please note that we do not sell insurance and do not assist in any buying and claim process. World Nomads is only a recommendation and Art of Bicycle Trips can not be held responsible for any dispute with them. All disputes shall be dealt directly with your travel insurance provider and under no circumstances Art of Bicycle Trips is liable for that.
• We recommend that you purchase adequate travel insurance which also covers trip cancellation. Cancellation insurance will pay out if your trip is canceled or cut short due to any of the reasons specified in your policy. It’s one of the key elements of your travel insurance and can be a lifesaver if the worst happens and you have to cancel your trip.

5. LIMITATIONS OF LIABILITY

Art of Bicycle Trips is not liable for bodily injury or property damage as a result of (but not limited to): physical exertion for which a guest is not prepared; forces of nature; travel by plane, train, auto, boat, or other conveyance, or by bicycle, horseback, foot, or other forms of active or adventure travel; consumption of alcoholic beverages; civil unrest; terrorism; breakdown of equipment; high altitude; lack of or limited access to medical attention in remote locations; and the adequacy of medical attention once provided. Art of Bicycle Trips is also not liable for expenses (e.g., meals, transportation, or hotel costs) that are not specified as included in the trip cost but may be required to get to or from a trip start or end. Bicycles provided for use during any tour are in satisfactory operating condition and participants agree to use them at their own risk or call deficiencies to the immediate attention of the head tour leader. Art of Bicycle Trips will not be responsible for product defects in any bicycles. Instruction in the use of bicycles will not be provided and participants affirm that they are familiar with the use of a multi-speed bicycle or electric-assist bicycle. It is mandatory for bicycle tour participants to wear a helmet while cycling. If you refuse to wear a helmet offered by Art of Bicycle Trips, Art of Bicycle Trips will not be liable in case of head injuries sustained. Art of Bicycle Trips reserves the right to make route and hotel modifications as necessary to improve the quality of a trip or to accommodate the comfort and well-being of guests. Guests grant Art of Bicycle Trips express permission to take photographs or film records of its trips for promotional and commercial use, without remuneration.

Release of Liability: Guests are required to provide a signed Release of Liability and Assumption of All Risks and a completed Reservation Form (in case of multi-day trips) prior to trip departure.

Last Updated: Feb 23, 2024